– Using the ruler in Word

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How to Use the Ruler Tool in Microsoft Word | Proofed’s Writing Tips.

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Jul 15,  · Scroll down to the Display section and uncheck the “Show vertical ruler in Print Layout view” box. Click “OK” to accept the change and close the Word Options dialog box. Now, the vertical ruler is hidden. If the “Ruler” box is checked on the View tab, the horizontal ruler still displays at the top of the document space. Collaborate for free with an online version of Microsoft Word. Save documents in OneDrive. Share them with others and work together at the same time. Oct 30,  · Download Microsoft Word for Windows to create and share content with the help of a comprehensive set of writing tools.
 
 

 

Show the Ruler in Word – Instructions – TeachUcomp, Inc. – 1. How to Make a Table in Microsoft Word

 
Best Smart Sprinkler Controllers. Rulers in Word help you position text, graphics, tables, and other elements in your documents. Thank you! See Use decimal tabs to line up numbers with decimal points.

 
 

How to Show and Hide the Rulers in Microsoft Word.

 
 

On Microsoft Word, tables are essential formatting tools. Microsoft Office has made it easier to create and format basic tables in Microsoft Word for Office , Word , Word , and Word We haven’t covered tables as much as we would have liked to. It’s time to correct that, as the number of people asking questions on how to format tables properly is piling up. Maybe these eight table tips can be an appetizer.

You just cannot create beautiful Microsoft Word documents by cutting corners on tables—here’s how to format tables in Word. By the way, it’s possible to get a free copy of Microsoft Word , should you need one. Using tables, and even changing them on the fly according to the data, has become far easier in the newer versions of Word such as Microsoft Word and Office Intuitive Microsoft Word table formatting features give you finer and quicker control over how a table looks. The quickest way to start is with Quick Tables.

The built-in designs save you from the lack of design skills. You can modify the designs by adding your own rows and columns or deleting the ones you don’t need. Another quick way to create a table in Word is the Insert Control feature.

You can create a new column or row with one click. Hover the mouse over a table. A bar appears right outside your table between two existing columns or rows. Click on it when it appears, and a new column or row will be inserted at that position. Move contiguous rows by selecting them all first. If your tables are overlapping in Word, or you want to stop them from overlaying your text, then you need to learn how to position your tables on the page using the Table Properties feature.

Right-click on the table and select Table Properties from the context menu. The Table Properties dialog box is for precise control over the data and its display.

Control the size, alignment, and indentation of the table. By default, Word aligns a table on the left. If you want to center a table on the page, select the Table tab. The Indent from left figure controls the distance of the table from the left margin. Position the table according to the text around it for a visually aesthetic look. Wrap text around tables by dragging it by the handle. The text wrapping changes automatically from None to Around. From the Table Positioning dialog box, you can set the Distance from surrounding text for each side of the table.

Select Move with Text if the text is directly related to the table data. The table is vertically aligned to the related paragraph around it. If the table data applies to the whole document, you can keep the option unchecked.

You can also control the tables with Microsoft Word keyboard shortcuts. If you’re looking for an easy way to make tables look good in Word, then sizing tables and positioning them accurately is an art in itself. If you need precise measurements to size your rows and columns— use the ruler. Hover the mouse over a border.

When the double-arrow pointer appears, click the border and hold down the ALT key. Move the rows and columns to fit your measurements. Tabular data gives information in its structure. It would have been frustrating if Word didn’t have something to handle non-tabular data. You can convert data to tables instantly from the Insert Table command.

Microsoft Word determines the required number of rows and columns by considering the text separators and then auto-fits the contents. The Convert Text to Table dialog box allows you more control if the previous operation doesn’t work out right. You can also choose how to fit the contents of the table on the page. You can specify how Microsoft Word should separate the data into rows and columns. Paragraph, tabs, commas, or any other delimiting character.

This allows you to easily import non-tabular data from CSV files or plain TXT files and convert them into formatted tables. Remember, you can also import data from Microsoft Word into an Excel spreadsheet. Engineer the reverse process if someone asks you to send them files with comma-separated values or any other delineator. Simple text can be boring.

When you have the chance, convert your table of data to a more visual chart instead with one of the underused features in Microsoft Word. Microsoft Excel makes auto-filling a sequence of numbers very easy. Microsoft Word does not, and you may have to resort to a manual job. There is a simpler way.

Create a new column for the serial numbers if it does not exist. Select this column by positioning the mouse over the column. Microsoft Word tables change their dimension to accommodate new data.

There may be times when you do not want the table to change size at all, even when new data is inserted. The first step is to specify a fixed size for the cells. For Row height is select Exactly from the dropdown. This also solves the problem of inserting an image into a cell without the cell expanding to accommodate the image. If the image is bigger than the available space in the cell, it gets cropped to fit within the cell.

There are situations where you have to change rows into columns and columns into rows. One possible scenario is where the number of columns exceeds the page margin. Switching columns around to rows and vice-versa is called transposition. The bad news is that Word does not have an inbuilt method for handling this yet.

Microsoft suggests that you copy-paste your table into Microsoft Excel and use its Transpose command. The transposed table can now be copy-pasted back into Microsoft Word. Data shows how easy it is in Excel with this short tutorial on switching rows into columns. Also, take the help of Microsoft’s Support Page if you run into a problem using the Transpose command. You will find a use for this simple workaround.

By default, Gmail does not retain the spreadsheet format when you paste from Microsoft Excel. To email tabular data without sending it as a separate attachment, use Microsoft Word as a bridge. Select and copy-paste the Microsoft Excel table to a Microsoft Word document with the source formatting.

Now, copy-paste from Microsoft Word to Gmail. As you can see from the screenshot, the problem is solved. You might have to tweak the more heavily formatted tables slightly, but most of the formatting is retained.

You can save a lot of time by re-using tables in your professional Microsoft Word documents. Save empty table formats and insert new data when required. With this quick save, you won’t have to recreate the layout from scratch for new data. Select a table. After you save a selection to the Quick Part Gallery, you can reuse the selection by clicking Quick Parts and choosing the selection from the gallery.

Use the Building Blocks Organizer to preview any table you created. You can also edit properties and delete the tables from here. These tips aren’t enough to cover the scope of formatting tables in Word.

I haven’t talked about the role of the Design tab in creating eye-catching tables. That is a topic in itself. But it is one of the lesser areas to get confused over thanks to the visual help in that tab.

Working with tables in Word can be extremely rewarding. While tables are one common area between Microsoft Word and Excel, Microsoft Excel is more for power managing tabular data. Nonetheless, learning how to format tables well in both applications is an essential Microsoft Office skill. Use them at every opportunity. How to Make a Table in Microsoft Word Using tables, and even changing them on the fly according to the data, has become far easier in the newer versions of Word such as Microsoft Word and Office It gives you five options for creating your first table.

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